Information management Level 4 Award in the Internal Quality Assurance of Assessment Processes and Practice

Information management in the Level 4 Award in the Internal Quality Assurance of Assessment Processes and Practice

Information management is essential for you to get your Level 4 Award in the Internal Quality Assurance of Assessment Processes and Practice. We have to share your assessment records and personal details to the awarding body for you to get the certificate. If we don’t, you don’t get the certificate.

We are only allowed to do this is we comply with the General Data Protection Regulations (2018). When you enrol on the Level 4 Award in the Internal Quality Assurance of Assessment Processes and Practice, you will sign a waiver to say its ok for us to share your information with the awarding body. The only third party we will share your data with would be your employer, only if they have paid for your Level 4 Award in the Internal Quality Assurance of Assessment Processes and Practice.

Assessment records in the Level 4 Award in the Internal Quality Assurance of Assessment Processes and Practice

We need to ensure that we maintain your assessment records for the Level 4 Award in the Internal Quality Assurance of Assessment Processes and Practice for 3 years after you get your certificate as that is a requirement from the awarding body. Where we have DCS which is direct claims status, once you have completed your work and it’s gone through IQA, we can issue your certificate. Training providers can only do this once they’ve proved themselves to the awarding body as a training provider which does all of the right things and shows consistency so only decent training providers of the Level 4 Award in the Internal Quality Assurance of Assessment Processes and Practice get DCS.

To issue your certificates, we do not need to submit your assessment records to the awarding body. However, as part of our DCS approval, each year, we get an annual visit from an EQA and they will select learners at random, can I have so and so’s assessment records, IQA reports, etc. They will then go through all of these assessment records to ensure we are still doing the right things and we’ve maintained high standards. If they see assessment records that have not been maintained or do not meet the required levels, they will withdraw the certificates and invalidate them which makes them useless to our learners which is not a good thing.

Unit 2 of the Level 4 Award in the Internal Quality Assurance of Assessment Processes and Practice

In unit 2 of the Level 4 Award in the Internal Quality Assurance of Assessment Processes and Practice, you are going to collate private and confidential information about your employers and assessors. As such, we need to ensure that any information found is secured by us and only accessed by certain individuals in the company that need permission to do so. Our marketing team for example, do not need to know about these.

In your role as an IQA, you will hold records of learner files, assessor records and certificate claims. You need to ensure all of this information is kept secure. Failure to do so may be a breach of the General Data Protection Regulations (2018) which is likely to be a large fine. One you can do without. Make sure that you complete a data risk assessment and put in procedures to limit the potential of learner’s information being breached, a simple method is to make files password protected.

It is important to manage information towards internal quality assurance of assessment for several reasons but primarily to ensure the validation and accreditation of the qualification. It must be kept providing evidence of good practice and authorised access must be ready for substantiation.  It is the law under the newly revised Data Protection Act – GDPR (2018) to ensure all personal information is recorded and confidentially kept ensuring privacy is maintained.  All personal information must be protected and with no unauthorised access and all information to be continually securely kept for 3 years after completion of the qualification.