First Aid Kits and AEDs: Policy, Placement, Inspections and Renewal
Kits and AEDs are deceptively simple. They are also the easiest place for a regulator or insurer to spot operational complacency. Managers should treat these assets as controlled items with documented ownership, inspection cycles and post-incident processes. Start by writing a short but specific policy that designates a named custodian for each kit and device, defines inspection intervals, explains restocking triggers, and codifies what happens after use.
Placement matters as much as quantity. Kits should be accessible within a predictable time from any work area, with duplicates near common incident zones, exits and assembly points. AEDs should be placed to achieve a rapid “time to shock”—ideally within three minutes from collapse to pad placement. Multi-storey premises or sprawling sites may require multiple devices. Signage must be consistent, visible and supported by induction briefings and intranet maps that show exact locations.
Inspection routines should be logged and spot-checked. Kit seals, dressings, eyewash, burn gel and plasters all have expiry dates; AED pads and batteries are time-sensitive and device-specific. After any use, replenish immediately and record learnings from the incident: did colleagues struggle to find the kit? Were gloves missing? Did signage help? Use those insights to adjust placement, stock and communication.
Integrate training so people know what is in the kits and how to use AEDs confidently. A core of FAW-trained colleagues can mentor others and support EFAW responders. Annual refreshers with micro-drills reinforce muscle memory, while recorded drills demonstrate due diligence to auditors and insurers. If you want a turnkey approach to policy wording, placement planning, training and renewal cycles, explore our employer programmes here: First Aid Training for Employers – EFAW/FAW Nationwide. To see how we deliver on-site training aligned to your kit/AED layout, start here: on-site EFAW/FAW delivery. For AED familiarisation embedded into courses, review our combined options here: AED-ready training for workplaces. For multi-site standardisation, use this route: nationwide employer support. If you need help setting inspection logs and checklists, reach out via: speak to our team.
The difference between “we had a kit” and “we were ready” is governance. Make it visible, measured and refreshed, and you will turn equipment into capability.
Next Steps for Employers and HR Managers
✅ Book a consultation to assess training needs.
✅ Get a free risk assessment to ensure compliance.
✅ Claim free staff training to improve workplace safety.
